If you are hosting an event then this can sometimes be a stressful occasion. On the one hand there is a lot to be gained from a good event, but at the same time it’s also a lot of pressure and you will be required to ensure that a lot of people have a good time and that nothing goes wrong. And there are many elements to take into consideration too from the catering, to the music to any talks or presentations you intend to have to help promote your business.
The catering however is arguably one of the more important aspects and it’s one of the things where the most can go wrong. So what can you do to ensure it doesn’t? Here are a few pointers to help you have a calamity free meal for you and your guests.
Get People’s Orders in Early
When you send out the invites, then try to also get early orders from people. This way you can let the catering service know as early as possible what to start preparing and this can ensure a minimal chance of anything going wrong.
Send Out a Confirmation
And this is the smart bit – be sure to also send out a confirmation to people to get them to confirm what they want to eat. This is very important because it ensures that they don’t forget their order or decide to change their mind last minute which can sometimes happen and leave you with the wrong numbers.
Use Place Settings
And just to make extra sure, as your third line defence you can also use place settings that have not only names on them, but also a person’s order. This way, even if they change their mind last minute or don’t like their order, they will know right away and can bring it up with your caterers while they still have time to find an alternative.
Of course it’s no good getting early notice of changes if there’s nothing you can do about it. This is why it’s a good idea to ensure that you have lots of food and spare meals available for the people who do change their orders. This is also useful in case anyone should drop their meal or spill their drink onto their plate. So simply order a couple extra of each meal with your caterers.
Cater for Everyone
Literally. When you design your menu you must ensure that there are no groups left out who will be unable to eat what you’re preparing. This means that you have to ensure that your food is suitable for vegetarians and that it is okay for most of the main allergies. Of course you don’t have to force everyone on your guest list to abscond from meat, but rather you should just have one option on your menu for each group. And while you can’t account for every allergy out here, you can nevertheless have a very basic option that doesn’t include anything too unusual and this will also be good for those with picky tastes. Finally you can invite anyone to get in touch if they should have special dietary requirements.
Robert Caine works for a prestigous and renowned event management company. They recommend visiting www.theoxford.com.au for the perfect venue for corporate events.